Filming 3.3

I am a business owner on Queen St E in Toronto, I am a member of the Board of Directors for the Leslieville Business Association and I am a resident in Leslieville.

 

I would like to get information about parking permits issued to the film industry. I am getting conflicting information from the representatives of the movie industry about access to the permit information.

 

One parking attendant “cone guy” during a production of Handmaids Tale in November at Queen & Pape told me every “cone person” watching over the parking spots is required to carry a copy of the permit at all times, he even opened up his jacket and pulled out the permits for me to see.

 

Yesterday I asked 2 of the ‘cone people” of Pocket Knife Productions Inc currently doing a shoot of “Untitled Christmas Project” at Queen and Coady to see the permit, one

‘cone person” told me that this production does not give her the permits like the other production crews do, the other “cone person” said she does not and never has it for this job. I asked Chris Moulson the location scout for to see the permit and he said only the main person has a copy and everyone else will call to main person if necessary, he also said the parking permit is not available for anyone to see except parking enforcement under the freedom of information act.

 

Chris Moulson told me they have permission to cone off and use places on the Queen Street that are clearly marked no parking, Chris also said that he got permission to park in front of a driveway leading into Lesliegrove Park, and that they have permission to park in front of one of the driveways leading from Queen St into the old 7-11 store vacant parking lot they have rented. I wanted to see the permit to confirm the information but he said it is not available to the public.

 

Chris said there use to be one parking permit for the entire production but now there are various parking permits issued for before the shoot, during the shoot and after the shoot.

 

There has to be some way to confirm the information other than just taking the word of the location scout or representative.

 

How do I find out this special parking permit information and how can I find out the rules regarding allowable and unallowable practices from the film crews?

 

Thank you

 

Allen Malloy

647-654-4462

 

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Hello Allen,

 

Thank you for your email and inquiry.  The letter of notification that is distributed to the affected residents, businesses and BIAs provides the most detailed information in regards to a production’s plans for filming and parking.  This is the best way to confirm the information that you may be seeing on site, as the information specified in the letters of notification must at minimum match the permits issued by our office.

 

In regards to productions parking in no parking zones, the permits our office issues exempt production vehicles from no parking zones outside of the minimum statutory requirements as per the Ontario Traffic Manual (e.g. within signed, unsigned and signalized intersections, transit stops, fire hydrants, handicapped parking zones).

 

In regards to allowable and unallowable practices by film crews, you may refer to the Code of Conduct for Cast & Crew located on the following webpage, second bullet point: https://www.toronto.ca/business-economy/industry-sector-support/film/plan-your-shoot/

 

Thank you,

Ariana Foyle, on behalf of

 

TORONTO FILM, TELEVISION & DIGITAL MEDIA OFFICE

 

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Hi Ariana

 

Thank you for your response to my note.

 

Firstly in our case, the letter of notification was not delivered to our BIA, so question 1) is the delivering this letter of notification specified as a requirement from you when the permit is issued or is just mentioned as a suggested practice?

 

Secondly you did not answer my question about access to permit information, am I able to ask for and see permits that are issued by your office?

If so, who can I talk to about seeing the permits your office issues?

If not, who is able to ask to see these permit your office issues?

 

The website says things like “No interference with pedestrian or vehicular traffic is to occur without being noted on the permit”

This happens on our streets regularly and besides loss of available parking, interference with pedestrian traffic is the next major complaints from our retailers. I understand we must work in a spirit of cooperation with each other so I assume that when our business are negatively affected by this activity, there must be some way of us confirming the practices they are doing is allowed or else they are self regulating.

 

How are we able to gain access to the permit information that is issued by your office?

 

Thank you

 

Allen Malloy

647-654-4462

 

_____________________________________________

 

 

 

Hello Allen,

 

Thank you for your response.  From my understanding with production, the BIA was provided with a letter of notification on several occasions and the letter was also on site during an in-person meeting held between production and members of the BIA.  The distribution of letters of notification is a requirement of permits being issued, and they are to be done so a minimum of 48 hours prior to first occupation of a given road.  In the case of this production, they both provided letters and sent emails with updates as to their parking plans to which I was privy.  As such, production satisfied that requirement of the permit issuance.

 

In regards to your request for a copy of the permit, you will be required to make a freedom of information request to the City Clerk’s Office in order to obtain a copy as per the Municipal Freedom of Information and Protection of Privacy Act.  There is some private information included on our permits that requires that you go through this process, for more information please visit the following website: https://www.toronto.ca/city-government/accountability-operations-customer-service/access-city-information-or-records/freedom-of-information/

 

Finally, in regards to the regulation and enforcement of our permits, productions are required to have Paid Duty Officers on site for any blocking or stopping of vehicular traffic or for the redirection of pedestrian traffic during a sidewalk closure.  These Officers are the enforcement and regulatory body on site as they are provided a copy of the permit and are responsible for ensuring production is abiding by their permit.

 

Thank you,

Ariana, on behalf of

 

TORONTO FILM, TELEVISION & DIGITAL MEDIA OFFICE

 

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Hi Ariana

 

Thank you again for your quick response to my note.

 

Your note indicates you heard from production that they provided the letter of notification to the BIA, I know that nobody from your office spoke to our BIA before declaring “production has satisfied that requirement of the permit issuance”. We would have told you, as Cathy already mentioned, that the letter of notification dated February 13 2018 was only emailed to the BIA by a concerned business owner on Fri, Feb 16, 2018 at 12:11 PM and that before this we had no idea of this production. We would also have told you  that we were disturbed we did not get letter of notification and  we arranged the in-person meeting, at that in person meeting was 1 member of the Board of Directors of the BIA (Me) and our BIA Coordinator. Yes we did get an update as to their parking plans after this in-person meeting. The information given to you by production was therefore not correct.

 

Again I ask the question more specific, was delivery of this letter of notification to our BIA a requirement of permit issuance?

If “Yes” then production has not satisfied the requirement of the permit issuance.

If “No” then what exactly is the requirement of production in regards to informing the BIA at permit issuance?

 

Thank you

 

Allen Malloy

 

The matters regarding permits and the regulation and enforcement of permits I will address separately

 

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Hi Ariana

 

It has been 2 days and I have not heard back from you regarding my last note. The questions are highlighted below.

 

I have added Eric Jensen, manager Film & Entertainment Industries in the CC list.

 

I am also requesting help from Councillor Fletchers office (also CCed) in getting a response to these inquiries

 

Thank you

 

Allen Malloy

647-654-4462

 

______________________________________________

 

Hello Allen,

 

In answer to your questions below, the requirement of permit issuance was that the BIA was sufficiently notified.  Given that the BIA received a letter (even if it was from a business member), the production met with members of the BIA a week prior to discuss, and sent an update email in regards to their plans, according to our filming guidelines the production satisfied the notification requirement to the BIA.

 

Regards,

Ariana on behalf of

 

TORONTO FILM, TELEVISION & DIGITAL MEDIA OFFICE

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