Filming 3.4

Hi Eric,

 

Allen Malloy here from Daniel Jewellers.

 

At our meeting in November regarding the frustration with the movie industry in our neighbourhood you said that if the letter of notification is not sent according to the standard, the permit will be pulled and production will have to reapply.

 

I have spoken with most of neighbourhood in the both sides of the Queen Street E within the 1 block radius of the film location 914 Queen St E and many say they were handed the Notice Saturday and not 48 hours prior to the filming. Many said they did not get notice at all. The neighborhood also says the Notice was one sided without the Code of Conduct of Cast and Crew on the back of the letter and that they did not get the Code of Conduct of Cast and Crew on a separate page.

 

I understand TFTO staff must review and approve the letters before they are delivered.

 

Did TFTO staff review and approve this improper Letter of Notification before it was delivered and what will be done about this?

 

Thank you for your attention to this matter

 

Allen Malloy

647-654-4462

 

 

On a separate note since this letter is being sent to the councilors office also, the permit said QUEEN ST E BETWEEN LOGAN AVE AND VERRAL AVE, Side: N – Three trucks only for prep.

The entire block has been coned, 3 trucks do not take up the entire block, further to that the trucks have been gone since around 3pm and the cones are still there blocking the entire block

 

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Good Morning Allen –

 

Thank you for reaching out to our office.

 

If the letter of notification was delivered on Saturday for coning on Tuesday and filming on Wednesday, the production has met its obligation to provide at least 48 hours’ notice to the neighbourhood.

 

I will speak to the production about the Code of Conduct missing from the back of the notification. This is a easily rectified oversight.

 

For your quick reference, you may find the Code of Conduct posted on your our website here. Please feel free to share this resource with the residents and business owners in Leslieville:

https://www.toronto.ca/wp-content/uploads/2017/08/96c2-code_conduct_cast_crew-1.pdf

 

If individual business owners, in addition to yourself, didn’t receive notification or take issue with its contents, I’m happy to field their concerns. Please send them my way.

 

As for the coning and parking for prep between Logan Avenue and Verral Avenue, I asked the production for the maximum size of the trucks that they might be using to calculate the number of parking meters required.  As package trucks are larger than personal autos and some additional space would be required to safely manoeuver equipment from these trucks, we collectively concluded that these trucks would require the seven designated metered spots in this segment.  The production is also required to maintain clearances from signalized intersections, ttc stops, fire hydrants and intersecting streets with stops signs.  For these reason, the entire street was coned and all parking meters were paid for by the production.

 

The production paid for the meters until 6 PM on Tuesday.  After that point, they were required to release these spots until following morning after the rush hours when they will be rolling in its full unit.

 

This production has been working closely with the Leslieville BIA since early March on this location.

 

Please let me know if your business was directly and specifically affected by this production or its parking.  My understanding is that your business is to the east of the filming and parking and that no cast, crew, equipment or vehicles would be in front of your shop.

 

Please note that Eric Jensen is no longer the Manager of the film office.  Harold Mah is the new Acting Manager and has been copied on these emails.

 

Regards,

 

 

Brendan Boyle
Film Permit Coordinator

 

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Hello Brendan

 

Thank you for your quick response to my letter.

 

The website states the Letter of Notrification should, among many other items, required on the Notification

 

When I spoke to Andrew Van Eek the Assistant Location Manager for “The Umbrella Academy” after the late February Letter was distributed, I reminded him the Code of Conduct was missing from that Notification, he went and printed new Notifications and store owners reported to me they got the new proper two sided copies. I was told by production the Code of Conduct was purposely not included because they claim it lead to confusion on what the recipients of the letter should do.

 

Since the website requires the Letter of Notification should include the Code of Conduct and production was personally reminded by me of such, this can not be considered an oversight.  If the Letter of Notification is not valid, how can it be easily rectified without starting over or permitting the rules to be broken?

 

Thank you

 

Allen Malloy

 

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Good Afternoon Daniel –

 

Thank you for providing the history of conversations with Andrew Van Eek at Umbrella Academy.

 

As I previously mentioned, I will be talking to him about the need to include the Code of Conduct on the letters of notification.

 

It seems from your chronology that the neighbourhood received a copy of the Code on a previous notification (that film date being postponed) and then the relevant filming and parking details from the most recent letter of notification recirculated with the rescheduled dates.  I acknowledge that this information is piecemeal but the neighbourhood should at this point have both copies of the Code and the filming details.

 

If individual business owners would like a new, paper copy of the Code for their reference, please send those parties to me.  I will have the production visit them with a fresh copy.

 

I’m also happy to email those parties a direct link to our website Code to help expedite the process.  Similarly, should you yourself wish to send them the link, you’re obviously more than welcome.

 

Please let me know if there have been any specific, adverse impacts to the Leslieville BIA area or any perceived contraventions of the Code of Conduct, pertaining to this production, which need to be addressed.

 

I appreciate your cooperation in this matter.

 

Regards,

 

 

Brendan Boyle
Film Permit Coordinator

 

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Hi Brendan

 

Thank you for your reply.

 

If I understand correctly, although the code requires “Every filming notification letter which is distributed in the neighbourhood or business district must include this one-page Code of Conduct photocopied on the back. what you are saying is that just as long as the affected neighborhood was notified sometime in the past, that is sufficient for your office?

 

It would seem therefore from what you are saying that the onus is on the affected neighborhood to retain every said Notification in case production returns at a later date. Is this correct?

 

Allen Malloy

647-654-4462

 

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Allen –

 

I have acknowledged that the production omitted the required Code of Conduct from its notification.

 

As solutions to this issue, I have offered both to have the production send new hard copies out or to personally email copies of the Code of Conduct to any interested parties.

 

I don’t expect that stakeholders should retain previous Codes of Conduct. The onus is on the production to provide the code with their letters of notification.

 

I was, however, noting that the community had recently received a copy of the code from this production with a previous letter of notification (for a filming date rescheduled for today).

 

Community members would at the very least be aware that such a Code of Conduct exists – if they didn’t still have their previous copy – and could approach our office or the production – as you have – should they have concerns.

 

Thus far, I haven’t received any specific complaints about crew conduct on location today, either from you or any other stakeholders, beyond your noted issue about the Code of Conduct notification process.

 

Please let me know:

  • If there have been any issues on location today, specifically related to crew conduct that need to be resolved.
  • If you would like me to direct the production to deliver new paper copies of the code to any particular parties.
  • If you would like me to personally email the code to any particular parties.

 

If there are no further actions required or desired on the specific matter of distributing the Code of Conduct to interested parties in the community, I would like to put this particular conversation to rest.

 

If there are any additional, specific issues on location today that need to be addressed, please feel free to bring them to my attention for a resolution.

 

Regards,

 

 

Brendan Boyle

 

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Hi Brendan

 

I can appreciate that you would like to put this matter to rest but you still have not answered my inquiry. You are offering a “fix” to the inquiry without answering the question. To further suggest community members are welcome to approach your office when you will not answer me when I ask sort of slaps the process in the face.

 

You said “It seems from your chronology that the neighbourhood received a copy of the Code on a previous notification (that film date being postponed) and then the relevant filming and parking details from the most recent letter of notification recirculated with the rescheduled dates.  I acknowledge that this information is piecemeal but the neighbourhood should at this point have both copies of the Code and the filming details.”

 

This was in response to my question

 

My question was;

 

Since the website requires the Letter of Notification should include the Code of Conduct and production was personally reminded by me of such, this can not be considered an oversight.  If the Letter of Notification is not valid, how can it be easily rectified without starting over or permitting the rules to be broken?

 

Thank you

 

Allen Malloy

647-654-4462

 

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Hello Mr. Malloy, I am answering on behalf of Brendan and the Toronto Film Office.  We agree that there was a mistake by the Production Company.  However not to the point where the permit should have been revoked.

 

Thank you for identifying the issue to us.

 

Once identified, Brendan came up with a number of options previously mentioned in this e-mail to address the mistake and the opportunity for you or any other stakeholders in the area to provide / identify any specific code of conduct issues on location.

 

In the near future I will be meeting with your BIA to discuss filming in your neighbourhood.

 

In the spirit of co-operation and living life to the fullest.

 

Kru Harold C Mah

A / Film Office Manager

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Hello Mr. Mah

 

Thank you for answering, I thought I was not going to get a response.

 

In agreeing the “mistake” was made but saying “not to the point where the permit should be revoked’, you must be saying in answer to my original question that you are allowing the rules to be broken.

 

This was not a “mistake” it was a breach, also production was cautioned so they must have chose to deliberately ignore. The Notice was not delivered.

 

Representing your office, Eric Jensen stated emphatically to a room full of people that if the Notification is not delivered or is delivered improperly, the permit is revoked and production must reapply.

 

Your office is now back pedaling this statement and instead of issuing and enforcing permits, you have become the advocate for the permit holders offering fixes and solutions to their breaches.

 

In my last email correspondence with Ariana of The Toronto Film Office on March 2nd regarding the Queen / Coady shoot, we were told that Production is not responsible to deliver Notification to the BIA, just as long as the BIA gets notice somehow, someway, that is good enough. This is also contrary to your guidelines. Now we are told by your office that Production does not have to deliver stakeholder proper Notification either.

 

Who can we ask to be the watchdog protecting the rights of the community regarding Filming activities in Toronto if it is not your office? There are many other violations I have photographed and documented but if your office is excusing and not policing, introducing them to you or asking other stakeholders to do so makes little sense.

 

Thank you

 

Allen Malloy

647-654-4462

 

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Good afternoon Mr. Malloy.

 

I believe mistakes happen, I also believe you need to look at every mistake on a case by case basis taking all factors into consideration and determine next steps.

 

In this case, we worked with the Production Company to rectify the situation.  We have not received any other concerns from the community at large where the filming occurred.

 

Thank you for your feedback and diligence in this matter.

hm

 

 

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